Do I book my own airfare?

No, when you register you will be asked for your flight information. The registration team will email you an itinerary to approve.  All flight reservations must go through the Adaptive Founder’s Club Registration and Travel Team. Once approved, e-tickets will be issued and sent via email. Any non-program related changes to your approved flights are at your own expense. 

Can I bring my children?

Children are welcome to attend Founder’s Club, but the attendee is responsible for all expenses – including airfare, hotel, meals, activities, transportation, hotel porterage and gratuities. Children may join you at the Welcome Reception and the Beach Day.  Please arrange for child care during the Hosted Activity and the Farewell Luau.  The Fairmont Orchid offers the Keiki Aloha Adventure Children’s Program for children between the ages of 5 and 12.  Children will take part in daily activities focused on fun and learning on the Big Island.  Full-day (9am-4pm) and Half-day (9am-12pm) child care options are available.  Reservations are encouraged.  For children under the age of 5, or children not interested in the Keiki Aloha Adventure Program, the Fairmont Orchid recommends Malihini Keiki Care for babysitting and nanny service.  Please click here to see rates and policies.  Please reference the Founder’s Club program agenda to ensure you have made the proper arrangements.

What can I expense?

All meals will be provided for you during the Founder’s Club event dates. Air and all necessary ground transportation for organized events in Hawaii will be covered by Adaptive. Roundtrip airport transportation will be covered on main arrival day (February 20th) and main departure day (February 24th) only. Meals on your arrival day prior to hotel arrival and on your departure day, post hotel departure are allowable expenses as well. All other expenses will be out of pocket.


Can I expense baggage fees?

You may expense 2 regular baggage fees per person. Overweight bags or additional luggage will not be covered.

Can I expense my travel to/from my home and my originating airport (including airport parking)?

Yes. Please use your best judgment and follow corporate policies for evaluating the most cost-effective travel options to the airport. Transportation to/from the airport in Hawaii will be provided if you are traveling on main program dates.

What attire is appropriate? 

General attire for the program is resort casual, (i.e., comfortable clothing and walking shoes, shorts, sundresses, etc.). Suggested evening event attire is as follows:
  • Welcome Reception – Resort Casual: Collared Shirts (Aloha Shirts), Long Pants, Dresses, Skirts & Tops
  • Farewell Dinner – Resort Casual: Collared Shirts (Aloha Shirts), Long Pants, Dresses, Skirts & Tops

Does the hotel have internet? 

Yes, complimentary internet access is available in each guest room and throughout the public areas of the resort.

Is there a rental car company at the hotel?

Yes, there is a Hertz Rental Car desk located in the resort with vehicles available. Additional rental car options are available at the Kona-Keohole International Airport.  Self-parking for 1 vehicle per room at the Fairmont Orchid is complimentary.